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Operations Under Covid-19

North Campus

This page summarizes the operations plan for CSE under Covid-19. It applies specifically to the Bob and Betty Beyster Building and the operations CSE conducts in the facility, with an emphasis on daily access, usage, staffing, and other operations.

Please check back to this page regularly for updates. Changes to the plan are possible because of the changing circumstances surrounding the spread of the virus.

Policy is based on the CSE Return to Operations Plan, published July 31, 2020, which is available to be viewed here (Google doc).

Anyone planning to enter the Bob and Betty Beyster Building at any time should consult this page.

Building access information

You must make a health attestation before coming to campus and entering the building

  • All members of the university community must make a daily health attestation prior to entering the building. To do so, use the ResponsiBLUE Screening Check found at https://responsiblue.umich.edu/.
  • Guests and vendors must use the guest version whenever coming to campus at: guest.responsiblue.umich.edu.

Building hours

  • Faculty, staff, postdocs, students, and visitors in the College of Engineering will be able to enter Beyster at any time with a valid/current MCard.
  • Everyone in the U-M community can enter during the hours of 7AM-7PM, M-F.

Building entrance requirements and procedure for entry

  • As described above, a daily health attestation must be made before entering the building.
  • As elsewhere on campus, cloth face coverings that cover the nose and mouth are required at all times.
  • Access to the building is available through the main entrance of the Beyster building, through the vestibule with dual doors facing Hayward Street. Access is also available through the double doors that face the Grove and enter into Tishman Hall.
  • It will be necessary to perform a card swipe to enter the building. Each individual is required to swipe in, no tailgating is allowed. Individuals should queue in line with six feet of distance between each other to wait their turn to swipe in.
  • All exterior building doors are available for use for exit.

Non-compliance

Non-compliance issues should be reported to CSE-facilities@umich.edu. The report should include the first and last name of the individual (if known), the date, and the non-compliance issue.

  • First offenses will result in a verbal warning.
  • Second offenses will result in a written warning via email with a cc to the CSE Chair and CSE Safety Committee.
  • Third offenses will result in being required to retake the Covid-19 training module and the individual will be blocked from entering the building for two weeks.

Info for students and others visiting the building

Information kiosk

  • A tablet-based information kiosk will be located outside of room 3832, just inside the Hayward Street entrance doors.
  • Visitors will be able to connect with staff via the kiosk between the hours of 10AM–12PM and 1:00–3:00PM, M-F. Those who staff this kiosk will be able to answer general questions or point to resources.

Undergraduate advising

  • The advising office is operating remotely during Covid-19 operations.
    • Most advising appointments are conducted virtually via Google Meet and are scheduled through the same online scheduler that is familiar to students, available on the advising page.
    • Limited in-person advising appointments are available. To reserve an appointment visit the advising page.

Graduate programs office

  • The Graduate Programs Office is operating remotely during Covid-19 operations. For assistance, please contact at csegradstaff@umich.edu.

Visitors

  • All visitors must be registered in the visitor registration system. See Karen Liska (liska@umich.edu) with questions regarding visitors.
  • Short term visitors (less than two weeks) that aren’t in the visitor system must be accompanied by their host. The host must administer the health screening attestation (https://healthscreen.umich.edu/) to their visitor(s) before entering the building. The host will need to administer the questions to the visitor as it is assumed that they will not have access to the online version of the attestation.

General information about operations in the building

Working in the building

  • Faculty and Postdocs are strongly encouraged to continue to work remotely as much as possible and should only go into the office for mission critical activities that cannot be accomplished remotely.
    • Offices should be used primarily as single occupancy spaces, and doors kept closed to discourage unplanned visitors. Avoid in-office meetings as much as possible.
  • GSRA/Fellowship graduate students must continue to work remotely, unless they have been approved for work in a laboratory. Graduate students should not be occupying their offices.
  • Most staff will continue to operate in fully-remote status, with limited staffing in the building for certain key functions.
    • Staff working remotely will have quick-response contact methods listed on their office doors.
    • The Departmental Computing Organzation’s Beyster office will have a substantial campus presence, with one to two members of the team physically on campus (EECS + Beyster) during most weekday business hours.
    • For information about other on-site staffing, see below: undergraduate advising, graduate programs office, and information desk
  • Conference rooms 3725 and 4901 Beyster will be open for use. All other conference rooms will be closed. Room capacity limits will be posted on the doors of the open conference rooms.

Office sign-in requirements

  • Each office occupant or group of occupants will work together to create and maintain a sign-in/sign-out sheet. This is a simple spreadsheet form that contains four columns: Date, Name, Entry Time, and Departure Time.  A shared Google sheet is required.
    • A QR code that links to this sign-in/sign-out sheet will be posted on each door by CSE facilities staff.

Cleaning guidelines

  • Each office occupant will create and maintain a sheet to record when they have cleaned their workspace.
    • This sheet must include Date, Name, Time cleaning took place, and Type of cleaning. These sheets may be placed on the door to the office or may they may be maintained electronically. Periodic requests to view the sheets, if they are electronic, will be made by facilities personnel. 
  • Appropriate cleaning materials will be available in conference rooms 3725 and 4901.
  • Hand sanitizer and wipes will be available in open kitchens, offices being used, conference rooms, and in central areas (near staircases, elevators, etc.) on each floor.
  • Custodial staff will regularly clean spaces according to the Environment, Health & Safety COVID-19 Guidelines for Academic Facilities.