AY 20/21 Operations Under Covid-19
This page summarizes the operations plan for CSE under Covid-19. It applies specifically to the Bob and Betty Beyster Building and the operations CSE conducts in the facility, with an emphasis on daily access, usage, staffing, and other operations.
As of August 17, 2020, all faculty, postdocs, and staff have had access to the building. As of August 24, 2020, graduate and undergraduate students have had access.
Please check back to this page regularly for updates. Changes to the plan are possible because of the changing circumstances surrounding the spread of the virus.
Policy is based on the CSE Return to Operations Plan, published July 31, 2020, which is available to be viewed here (Google doc).
Anyone planning to enter the Bob and Betty Beyster Building at any time should consult this page.
- Building access information
- Students and others visiting the building
- Occupants working in the building
Building access information
You must make a health attestation before coming to campus and entering the building
- All members of the university community must make a daily health attestation prior to entering the building. To do so, use the ResponsiBLUE Screening Check found at https://responsiblue.umich.edu/.
- Guests and vendors must use the guest version whenever coming to campus at: guest.responsiblue.umich.edu.
- Faculty, staff, postdocs, students, and visitors in the College of Engineering will be able to enter Beyster at any time with a valid/current MCard.
- Everyone in the U-M community can enter during the hours of 7AM-7PM, M-F.
Building entrance and exit locations
The Beyster building will utilize one entrance and one exit:
- Entrance: the main entrance of the Beyster building, through the vestibule with dual doors facing Hayward Street.
- Exit: the single door closest to the Beyster building dock, facing Hayward Street.
All exterior building doors are available for use in the event of an emergency.
Building entrance requirements and procedure for entry
- As described above, a daily health attestation must be made before entering the building.
- As elsewhere on campus, cloth face coverings that cover the nose and mouth are required at all times.
- It will be necessary to perform a card swipe to enter the building. Each individual is required to swipe in, no tailgating is allowed. Individuals should queue in line with six feet of distance between each other to wait their turn to swipe in.
Non-compliance issues should be reported to CSEfirstname.lastname@example.org. The report should include the first and last name of the individual (if known), the date, and the non-compliance issue.
- First offenses will result in a verbal warning.
- Second offenses will result in a written warning via email with a cc to the CSE Chair and CSE Safety Committee.
- Third offenses will result in being required to retake the Covid-19 training module and the individual will be blocked from entering the building for two weeks.
Info for students and others visiting the building
- A staffed information desk will be open from 10AM–2PM, M-F, in an office near the chair’s suite (room 3717). Those who staff this desk will be able to answer general questions or point to resources.
- The advising office is operating remotely during Covid-19 operations.
- Most advising appointments are conducted virtually via Google Meet and are scheduled through the same online scheduler that is familiar to students, available on the advising page.
- Limited in-person advising appointments are available. To reserve an appointment visit the advising page.
Graduate programs office
- The Graduate Programs Office will be open intermittently during Covid-19 operations. If no one is available when you visit, please contact us at email@example.com.
- All visitors must be registered in the visitor registration system. See Karen Liska (firstname.lastname@example.org) with questions regarding visitors.
- Short term visitors (less than two weeks) that aren’t in the visitor system must be accompanied by their host. The host must administer the health screening attestation (https://healthscreen.umich.edu/) to their visitor(s) before entering the building. The host will need to administer the questions to the visitor as it is assumed that they will not have access to the online version of the attestation.
General information about operations in the building
Working in the building
- Faculty and Postdocs are strongly encouraged to continue to work remotely as much as possible and should only go into the office for mission critical activities that cannot be accomplished remotely.
- Offices should be used primarily as single occupancy spaces, and doors kept closed to discourage unplanned visitors. Avoid in-office meetings as much as possible.
- GSRA/Fellowship graduate students must continue to work remotely, unless they have been approved for work in a laboratory. Graduate students should not be occupying their offices.
- Most staff will continue to operate in fully-remote status, with limited staffing in the building for certain key functions.
- Staff working remotely will have quick-response contact methods listed on their office doors.
- The Departmental Computing Organzation’s Beyster office will have a substantial campus presence, with one to two members of the team physically on campus (EECS + Beyster) during most weekday business hours.
- For information about other on-site staffing, see below: undergraduate advising, graduate programs office, and information desk
- Conference rooms 3725 and 4901 Beyster will be open for use. All other conference rooms will be closed. Room capacity limits will be posted on the doors of the open conference rooms.
Office sign-in requirements
- Each office occupant or group of occupants will work together to create and maintain a sign-in/sign-out sheet. This is a simple spreadsheet form that contains four columns: Date, Name, Entry Time, and Departure Time. A shared Google sheet is required.
- A QR code that links to this sign-in/sign-out sheet will be posted on each door by CSE facilities staff.
- Each office occupant will create and maintain a sheet to record when they have cleaned their workspace.
- This sheet must include Date, Name, Time cleaning took place, and Type of cleaning. These sheets may be placed on the door to the office or may they may be maintained electronically. Periodic requests to view the sheets, if they are electronic, will be made by facilities personnel.
- Appropriate cleaning materials will be available in conference rooms 3725 and 4901.
- Hand sanitizer and wipes will be available in open kitchens, offices being used, conference rooms, and in central areas (near staircases, elevators, etc.) on each floor.
- Custodial staff will regularly clean spaces according to the Environment, Health & Safety COVID-19 Guidelines for Academic Facilities.