CSE Travel and Expense Reimbursements

Submit a GSRA/GSI/Postdoc Travel Reimbursement

The processes outlined below apply only to employee requests submitted 0-45 days after purchase date / travel end date. If you are an employee and are submitting a late request (>45 days) for any type of expense, per U-M policy, please do not send to [email protected]. Instead, please send an email, along with all required documentation, to [email protected] and note in your email that you are submitting a late request.

1. Include documentation of conference/event dates in email attachments.

2. When personal travel is included for a trip, please include a for-business-only comparison flight in email attachments.

3. AirBNB charges may be reimbursed for lodging; please include a credit card transaction for each expense.

4. First/business class flights are unallowable. Exceptions may be approved on non-federal funds for flights exceeding 8 hours, but generally require pre-approval.

5. U.S. air carriers must be used for travel charged to federal projects.

To submit: 

If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.

Alternatively, follow these instructions:

1. Email [email protected].

2. Include the detail below. Be sure to attach faculty approval and all receipts.

Subject Line: CSE Student/Employee Travel Reimbursement

Business Purpose (ex. Attend and present at IEEE conference):

Shortcode (6-digit code):

Faculty or Administrator’s Name:

Travel Destination:

Dates of Business Travel:

Per Diem Requested? If yes, please indicate which of the following options you prefer: a) standard (all meals, all days); b) partial (some meals, some days); c) total of submitted receipts; or d) up to a certain dollar amount–please specify dollar amount. (Note that this choice results in a close approximation of the amount requested.)

Additional Notes (ie. personal travel days, multiple trip explanation, etc.):

45-Day Statement (if applicable):

University of Michigan policy states that airfare must be purchased 14 days prior to departure. If necessary, please attach an explanation as to why advance purchase was not possible:

Submit a GSRA/GSI/Postdoc Hosting Reimbursement

1. Hosting Limits:

  • Breakfast $30 per person
  • Lunch $30 per person
  • Dinner $70 per person
  • Alcohol (dinner only) $20 per person

2. Hosting is typically unallowable on sponsored projects.

3. Use gift or designated shortcode for alcohol expenses.

To submit: 

If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.

Alternatively, follow these instructions:

1. Email [email protected].

2. Include the detail below. Be sure to attach faculty approval, all receipts, and a completed hosting documentation form (pdf).

Subject Line: CSE Student/Employee Hosting Reimbursement

Business Purpose:

Shortcode (6-digit code):

PI Name:

Date of Expense:

List Attendees (or attach list):

Additional Notes:

Alcohol Shortcode (if applicable):

45-Day Statement (if applicable):

Submit Other GSRA/GSI/Postdoc Reimbursement

To submit: 

If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.

Alternatively, follow these instructions:

1. Email [email protected].

2. Include the detail below. Be sure to attach faculty approval and all receipts.

Subject Line: CSE Student/Employee Other Reimbursement

Business Purpose:

Shortcode (6-digit code):

PI Name:

Date of Expense:

Additional Notes:

45-Day Statement (if applicable):