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CSE Travel and Expense Reimbursements
Submit a Fellowship/Undergrad/Visitor/Temp Travel Reimbursement
1. Include documentation of conference/event dates in email attachments.
2. When personal travel is included for a trip, please include a for-business-only comparison flight in email attachments.
3. AirBNB charges may be reimbursed for lodging; please include a credit card transaction for each expense.
4. First/business class flights are unallowable. Exceptions may be approved on non-federal funds for flights exceeding 8 hours, but generally require pre-approval.
5. U.S. air carriers must be used for travel charged to federal projects.
6. Please include all itemized meal receipts, if possible. If unavailable, attach credit card transactions instead.
7. Please note that the university does not consider the following to be valid forms of payment and are generally not reimbursable (this is not an inclusive list): points / miles earned through reward programs (including airline miles, credit card points, Amazon rewards, etc.); and prepayment or credits received on personal accounts (including Uber Cash, Ride with Via, as well as airline e-Credits). Please save these types of credits for your personal usage and use a credit card whenever possible for purchasing on university business. More info about UM travel and expense reporting policies may be found on the Procurement Services website here.
To submit:
If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.
Alternatively, follow these instructions:
1. Email [email protected].
2. Include the detail below. Be sure to attach PDF copy of faculty approval and all receipts.
Subject Line: CSE Fellowship/Undergrad/Visitor/Temp Travel Reimbursement
Business Purpose (ex. Attend and present at conference):
Travel Destination (if applicable):
Dates of Business Travel:
Faculty Member or Administrator’s Name:
Current Mailing Address:
Additional Notes (e.g., personal days, multiple trip explanation, etc.):
University of Michigan policy states that airfare must be purchased 14 days prior to departure. If necessary, please attach an explanation as to why advance purchase was not possible:
Submit a Fellowship/Undergrad/Visitor/Temp Hosting Reimbursement
1. Hosting Limits:
- Breakfast $30 per person
- Lunch $30 per person
- Dinner $70 per person
- Alcohol (dinner only) $20 per person
2. Hosting is typically unallowable on sponsored projects.
3. Use gift or designated shortcode for alcohol expenses.
To submit:
If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.
Alternatively, , follow these instructions:
1. Email [email protected].
2. Include the detail below. Be sure to attach faculty approval, all receipts, and a completed hosting documentation form (pdf).
Subject Line: CSE Fellowship/Undergrad/Visitor/Temp Hosting Reimbursement
Business Purpose:
Date of Expense:
List of Attendees (or attach list):
Faculty Member or Administrator’s Name:
Current Mailing Address:
Additional Notes (e.g., personal days, multiple trip explanation, etc.):
Submit Other Fellowship/Undergrad/Visitor/Temp Reimbursement
To submit:
If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.
Alternatively, , follow these instructions:
1. Email [email protected].
2. Include the detail below. Be sure to attach faculty approval and all receipts.
Subject Line: CSE Fellowship/Undergrad/Visitor/Temp Other Reimbursement
Business Purpose:
Shortcode (6-digit code):
PI Name:
Date of Expense:
Additional Notes:
45-Day Statement (if applicable):