CSE Travel and Expense Reimbursements

Submit a Faculty Travel Reimbursement

1. Include documentation of conference/event dates in email attachments.

2. When personal travel is included for a trip, please include a for-business-only comparison flight in email attachments.

3. AirBNB charges may be reimbursed for lodging; please include a credit card transaction for each expense.

4. First/business class flights are unallowable. Exceptions may be approved on non-federal funds for flights exceeding 8 hours, but generally require pre-approval.

5. U.S. air carriers must be used for travel charged to federal projects.

EXPENSE LIMITATIONS: When booking hotel/lodging/accommodations, the hotel room rate should not exceed $400 per night unless it is the published conference rate, a government rate, or a Big 10 consortium rate. An exception can be made for reasonable single occupancy rates for certain destination cities (domestic and international).

For faculty sharing a room with another person on University of Michigan business travel status, the approved rate is $400 per night total. Note the $400 per night is for the room only and does not include taxes. Requests for exceptions must be submitted to the Unit Administrator prior to travel.

Charges exceeding the $400 per night rate are subject denial and will be considered a personal expense to the employee. 

For additional guidance on expense limitations, please see the college’s hosting and travel policies webpage and the U-M travel and expense policies page.

To submit: 

If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.

Alternatively, follow these instructions:

1. Email expensereports@umich.edu, CC: cse-reimbursements@umich.edu.

2. Include the detail below. Be sure to attach all receipts.

Subject Line: CSE Faculty Travel Reimbursement

Business Purpose (ex. Attend and present at IEEE conference):

Shortcode:

Travel Destination:

Dates of Business Travel:

Per Diem Requested? If yes, please indicate which of the following options you prefer: a) standard (all meals, all days); b) partial (some meals, some days); c) total of submitted receipts; or d) up to a certain dollar amount–please specify dollar amount. (Note that this choice results in a close approximation of the amount requested.)

Additional Notes (ie. personal travel days, multiple trip explanation, etc.):

45-Day Statement (if applicable):

University of Michigan policy states that airfare must be purchased 14 days prior to departure. If necessary, please attach an explanation as to why advance purchase was not possible:

Submit a Faculty Hosting Reimbursement

1. Hosting Limits:

  • Breakfast $30 per person
  • Lunch $30 per person
  • Dinner $70 per person
  • Alcohol (dinner only) $20 per person

2. Hosting is typically unallowable on sponsored projects.

3. Use gift or designated shortcode for alcohol expenses.

To submit: 

If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.

Alternatively, follow these instructions:

1. Email expensereports@umich.edu, CC: cse-reimbursements@umich.edu.

2. Include the detail below. Be sure to attach all receipts and a completed hosting documentation form (pdf).

Subject Line: CSE Faculty Hosting Reimbursement

Business Purpose:

Shortcode:

Date of Expense:

List Attendees (or attach list):

Additional Notes:

Alcohol Shortcode (if applicable):

45-Day Statement (if applicable):

Submit Other Faculty Reimbursement

To submit: 

If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.

Alternatively, follow these instructions:

1. Email expensereports@umich.edu, CC: cse-reimbursements@umich.edu.

2. Include the detail below. Be sure to attach all receipts.

Subject Line: CSE Faculty Other Reimbursement

Business Purpose:

Shortcode:

Date of Expense:

Additional Notes:

45-Day Statement (if applicable):