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CSE Travel and Expense Reimbursements
Submit a Faculty Travel Reimbursement
1. Include documentation of conference/event dates in email attachments.
2. When personal travel is included for a trip, please include a for-business-only comparison flight in email attachments.
3. AirBNB charges may be reimbursed for lodging; please include a credit card transaction for each expense.
4. First/business class flights are unallowable. Exceptions may be approved on non-federal funds for flights exceeding 8 hours, but generally require pre-approval.
5. U.S. air carriers must be used for travel charged to federal projects.
EXPENSE LIMITATIONS: When booking hotel/lodging/accommodations, the hotel room rate should not exceed $400 per night unless it is the published conference rate, a government rate, or a Big 10 consortium rate. An exception can be made for reasonable single occupancy rates for certain destination cities (domestic and international).
For faculty sharing a room with another person on University of Michigan business travel status, the approved rate is $400 per night total. Note the $400 per night is for the room only and does not include taxes. Requests for exceptions must be submitted to the Unit Administrator prior to travel.
Charges exceeding the $400 per night rate are subject denial and will be considered a personal expense to the employee.
For additional guidance on expense limitations, please see the college’s hosting and travel policies webpage and the U-M travel and expense policies page.
To submit:
If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.
Alternatively, follow these instructions:
1. Email expensereports@umich.edu, CC: cse-reimbursements@umich.edu.
2. Include the detail below. Be sure to attach all receipts.
Subject Line: CSE Faculty Travel Reimbursement
Business Purpose (ex. Attend and present at IEEE conference):
Shortcode:
Travel Destination:
Dates of Business Travel:
Per Diem Requested? If yes, please indicate which of the following options you prefer: a) standard (all meals, all days); b) partial (some meals, some days); c) total of submitted receipts; or d) up to a certain dollar amount–please specify dollar amount. (Note that this choice results in a close approximation of the amount requested.)
Additional Notes (ie. personal travel days, multiple trip explanation, etc.):
45-Day Statement (if applicable):
University of Michigan policy states that airfare must be purchased 14 days prior to departure. If necessary, please attach an explanation as to why advance purchase was not possible:
Submit a Faculty Hosting Reimbursement
1. Hosting Limits:
- Breakfast $30 per person
- Lunch $30 per person
- Dinner $70 per person
- Alcohol (dinner only) $20 per person
2. Hosting is typically unallowable on sponsored projects.
3. Use gift or designated shortcode for alcohol expenses.
To submit:
If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.
Alternatively, follow these instructions:
1. Email expensereports@umich.edu, CC: cse-reimbursements@umich.edu.
2. Include the detail below. Be sure to attach all receipts and a completed hosting documentation form (pdf).
Subject Line: CSE Faculty Hosting Reimbursement
Business Purpose:
Shortcode:
Date of Expense:
List Attendees (or attach list):
Additional Notes:
Alcohol Shortcode (if applicable):
45-Day Statement (if applicable):
Submit Other Faculty Reimbursement
To submit:
If your browser supports it, you may click here to open a new email that is pre-addressed and partially populated and use that as a form to complete.
Alternatively, follow these instructions:
1. Email expensereports@umich.edu, CC: cse-reimbursements@umich.edu.
2. Include the detail below. Be sure to attach all receipts.
Subject Line: CSE Faculty Other Reimbursement
Business Purpose:
Shortcode:
Date of Expense:
Additional Notes:
45-Day Statement (if applicable):